Sahel EDU

How to publish school results online at the right time, without errors or indiscretion

Publishing results is a serious act: a wrong average, or one published before the class council, is hard to recover. This guide gives the checklist to go through before publishing, the order of the steps, what each family should see (and what others must not see) and what to do when an error appears. It applies to a paper notice board as much as to an online space.

Why the timing of publication matters

A family that finds a poor average before the teacher has been able to discuss it reacts badly, and an average corrected after publication makes people lose trust in every later figure. Conversely, waiting too long pushes parents to demand the results by other routes.

The right moment is when the marks are complete and validated, the class council has met and the school is ready to answer questions.

After all the marks of the term have been entered.
After validation by the responsible staff, which locks the results.
After the class council and its decisions.
Before parents’ meetings, so that they are held on known figures.

Checking before publishing: the checklist

Take half an hour to go through this list class by class. Every point forgotten later costs more calls than the time it saved.

Have it checked by someone who did not enter the marks: fresh eyes spot what the author no longer sees.

Every subject has its marks, or a written reason for a missing mark.
The coefficients are those of the class and stream, and have been confirmed by the head of school.
Different scales (out of 10, 20, 100) have been brought to the same scale.
Students who are not ranked are identified, with the reason.
Ranks and class averages are consistent: an average above 20 out of 20 betrays an entry error.
Remarks and class council decisions are recorded.

Holding the class council before publication

The class council settles the distinctions, the warnings and the end-of-year decisions. Publishing before it means letting the family find a result that the school can still change.

Decisions are recorded before families are given access.
Remarks are re-read for their tone.
Closing the term freezes the results.
The minutes are signed.

What each family sees, and only that family

A child’s results concern only the child and the family. Avoid lists of averages posted in full with names: individual publication, in a protected space, respects students’ privacy better.

A parent should see only the children they are responsible for, with their results, absences and balance, without being able to look at other students in the class.

Access through a personal account, never an open list.
One parent, one account, all their children in the school or network.
Precise figures rather than public rankings.
A clear contact point for challenging a result.

Correcting an error after publication

An error will happen. What matters is to correct it quickly, to say so, and to keep a record of the correction. Tell the family concerned before they find it themselves.

Identify the mark or the calculation behind the gap.
Have the authorised person make the correction, with a reason.
Tell the family concerned and, if needed, the class.
Check that the class ranks and averages are recalculated.

With Sahel EDU: publication decided by the head of school

In Sahel EDU, marks, averages and report cards are invisible to the student and the family before publication, which is an act of the head of school and can be tied to handing out the paper report card. Teachers enter their marks once; validation locks them; averages, ranks and grades are calculated by a single engine. The check before publication warns when coefficients are still to be confirmed.

Before seeing results, the student anonymously evaluates their teachers, starting from a level that the head of school sets. No answer carries the student’s name, and the results of an evaluation are shown only from five answers.

Once published, results and report cards appear in the family’s space, with absences, the timetable, fees and receipts. If the report card withholding rule is on (it is by default, and the head of school can switch it off) and an amount due remains unpaid, only the handing out of the report card is withheld: never the marks, averages and ranks, nor registration, nor the documents for an official exam. The family is told in its space.

Results invisible to the student and the family before publication.
Marks validated and locked, a single calculation engine.
Anonymous evaluation of teachers before results can be viewed.
Report card withheld only if an amount due remains unpaid, a rule that can be switched off.
The marks page can be read aloud, in the language of the screen.

Frequently asked questions

When should a term’s results be published?

When all the marks are entered and validated, the class council has met and the school is ready to answer families.

Do parents see the marks before publication?

No. In Sahel EDU, results are invisible to the student and the family until the head of school has published.

Why does the student evaluate teachers before seeing results?

So that the evaluation is not influenced by the mark received. Answers are anonymous, with no student name, and are shown only from five answers.

Can a mark be corrected after publication?

Yes, by an authorised person and with a reason, telling the family. The class averages and ranks are recalculated.

Can I try this publication on my own classes?

Yes. The free trial lasts 30 days, with no commitment. The price is then negotiated with each school and can be read on the Pricing page.

Try Sahel EDU for free

Try Sahel EDU free for 30 days, no commitment. Afterwards, the price is negotiated with your school and confirmed in writing.

Book a private demonstration See pricing How the trial works